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MultiDox

STEP 1:

COLLECT, CLASSIFY, FORWARD

STEP 2:

EXTRACT KEY DATA & MATCH

STEP 3:

CONVERT TO XML, PROCESS & FILE

The DMR Service for Multifreight Users


The Digital Mailroom service for Multifreight users is called MultiDox. 

Multidox (http://www,multifreight.com/multidox) is a service exclusively designed by MultiDox and SCS for Multifreight users. The service will enable you to automate traditionally paper driven business processes to increase efficiency and reduce cost.

Using the Multidox service you can essentially get important data from any document in any format, use that data in your business workflow and automatically archive the original document. 

Some of the uses of the Multidox service are;

  • Automatic processing of Supplier Invoices
  • Automating the filing of POD's, and any other documents
  • Automatically creating jobs in Multifreight from shipping invoices or bills of lading
  • Automatically send Sales Invoices, with POD's auto attached, in any format your customer requires
  • EDI - Simple, efficient electronic data interchange services that work cost effectively for complex EDI requirements.


MultiDox for Purchase Invoices

(Accounts payable automation for Multifreight users)

MultiDox allows you to receive, enter, attach, and match your purchase invoices electronically within MultiFreight, eliminating the daily manual process you currently go through.

MultiDox converts purchase invoices of any format into a single format and imports them into MultiFreight. They can be scanned paper documents, PDFs or electronic data files. Data feeds from MultiFreight allow automatic linking between invoices and other system data with automatic matching before posting your invoices to your accounts package in the normal way.

This means you can:

  • Save administration costs on purchase invoice identification, entry, attachment, and matching
  • Free-up staff time for more business-critical tasks
  • View invoices on screen 
  • Automatically link invoices to consol files
  • Match purchase invoices automatically within set tolerances
  • View up-to-the-minute information on creditors’ status
  • Automatically identify, enter, and attach PODs
  • Comply with HM Revenue & Customs requirements for electronic invoicing and remove the need for paper copies

The Multidox Purchase Invoice service has evolved over three years, working closely with SCS and now offers many sophisticated features that will help you speed up business processes and reduce costs.  How MultiDox for Purchase Invoices worksFor more information please contact us.

MultDox for POD's

(Accounts payable automation for Multifreight users)

When your customers need to know that the goods ordered have been received or the services correctly delivered before they will pay your invoices, you can use the MultiDox POD processing service to save the time required to manually process each proof of delivery document.

This MultiDox service provided through SCS’s partnership with Digital Mailroom enables you to scan  a batch of POD documents to a file on your MultiFreight server.  These batch files are automatically uploaded to the Digital Mailroom service.  The DMR service will split your batched POD files into individual document files, according to rules you set.

The unique document reference can be extracted from each document and used to rename the file with a unique identifier, which Multifreight then uses to attach the document to the job file to which it belongs, where it will be available for viewing.

Some of the Benefits of using this service are;

  • Massive timesaving, not having to scan hundreds of documents  individually
  • Automatic and secure document archiving, documents cannot be misplaced and storage requirements are reduced
  • POD’s automatically viewable in Multifreight

How MultiDox for POD's worksFor more information please contact us.

 

Multidox for Sales Invoices

The Multidox Sales Invoice sending service reduces the amount of effort it takes to manage customer invoicing.

This service enhances the standard invoice emailing service functionality in Multifreight;

  • Automates the sending and resending of invoices
  • Automatically attaches POD's and other documents
  • Sends invoices automatically when POD's are received
  • Batch sends and batch resends invoices
  • Send invoices electronically to customers in the format they want to receive them

All you need to do is specify the format the customer wants to receive an invoice in and any associated rules, e.g. POD required or not, after that as soon as you raise the sales invoice in Multifreight the whole sending process is managed and tracked for you.

When you are using this service to send sales invoices, you will be able to send fully electronic invoices to your customers for no additional cost.

How MultiDox for Sales Invoice Service worksFor more information please contact us.

 

Multidox for EDI

EDI projects can often distract you from core business and require the need to maintain specialist skills and mapping functionality in-house which can be costly. The Multidox EDI service will enable you to establish complex enterprise level electronic trading relationships with your trading partners without needing to have all the skills and knowledge in-house.

Digital Mailroom are complex EDI specialists. We make our EDI capability available to Multifreight users on a value for money pay-as-you use and subscription basis.

How MultiDox for EDI worksFor more information please contact us.

 

Multidox for General Archiving

The Multidox service can be used to automatically process almost any document. You can use the service to automatically classify documents, extract key data for driving onward business processes and automatically filing documents into electronic archiving systems. DMR also provide simple and cost effective web based  document archiving services.

How MultiDox for Archiving worksFor more information please contact us.

Contact Digital Mail Room

Questions are always welcome. We will do our best to provide all the information you require.