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Sage Purchase Invoice Automation

By simply scanning your paper purchase invoices to a file on your network they can be transmitted to your Digital Mailroom.  Invoices you receive in other formats, Emailed PDF, XML and EDI can also be automatically collected and transmitted using our secure DMRLink application.  All your invoices are converted into a standard data format that can be automatically imported into Sage to create Purchase Invoice entries, removing all manual keying of data. 

The Digital Mailroom e-invoicing service extracts line level data from paper or pdf invoices and converts it into a standard data format. The matching of invoice data against your purchase ledger can then take place, if required either in DMRWorkflow, before your e-invoices are made available to Sage, or within your own system after the e-invoices have been uploaded. Your original invoice image files are saved in a secure document store for easy access and future viewing.

Our web based DMRWorkflow system (which will be available in 2017) facilitates both the automated matching of invoices with purchase orders and the approval of overhead invoices. This enables you to improve accuracy by correcting supplier invoice errors such as misquoted order references and to add key information such as nominal ledger codes, or seperate one invoice line to post it across multiple nominal codes.

To find our more about how you can improve your invoice processes and remove unecessary cost from your business contact us now  44(0)8456046351. 

You may also be interested in this news article, Does your business have a case for adopting e-invoicing?

Quick Linke-Invoicing | Benefits of using Digital MailRoom for Accounts Payable Automation


Benefits of using Digital Mailroom to receive and process your purchase invoices;

  • Significantly lower data entry costs alone of up to 75%

  • Automated matching of invoices with purchasing documents in your system

  • A reduction in the number of lost or missing invoices

  • Freeing up resources for more value added activities

  • Reduced document storage requirements

  • Quicker approval cycles allowing you to maximise the benefits achievable from on time payment discounts

  • Approval workflow system that gives you full control of invoice processing




Software Requirements

All of the functionality you need to use the Digital Mailroom service is available in your web browser. The only additional software you need is provided by Digital Mailroom as part of the service and can be quickly installed on your server or a pc with web access.

Straight Through Processing

Our service reduces the time and effort required to process your invoices. Existing purchase order data can be automatically matched with your purchase invoices in your business management system, so you only have to deal with any exceptions. Invoices can no longer be lost or misplaced once they have entered the system.

Connecting you to Digital Mailroom

To use this service there is a small one off installation charge, a monthly hosting fee and a usage charge for every invoice page processed.

Your Suppliers

There is no change for your suppliers. It will be business as usual for them (unless they choose to sign up to the DMR electronic invoice sending service) as we can process invoices for you automatically in whatever format you currently receive them. You will benefit from faster processing cycles enabling you to take advantage of any prompt payment discounts on offer.


Our invoicing processing complies with HM Revenue and Customs rules for electronic invoicing and digital record keeping. Your processed invoice data and images can be archived electronically to comply both with your requirements and current legislation. For more information on the law and electronic invoicing check out our FAQ page.